As an executive assistant to the president, you’re the heart of the office. With you at the helm, nothing goes unnoticed or forgotten, be it a stack of financial reports or a massive company event waiting to be planned.
You’re used to calling the shots, but when it comes to creating a cover letter and preparing a well-formatted resume, you’re out of your comfort zone.
Just like you’re an expert in keeping things running seamlessly, we’re experts in helping people land their dream jobs. Here’s how our expert resume tips and Executive Assistant To The President resume templates can help you advance your career.
Copy this text for your executive assistant to the president resume!
Cho Tanaka
Executive Assistant to the President
[email protected]
(123) 456-7890
Providence, RI
WORK EXPERIENCE
Executive Assistant to the CEO
Andakin Ventures
2020 – current
Providence, RI
– Facilitated coordination between executives and 4 departments
– Analyzed and facilitated automation of manual reporting, resulting in yearly savings of $6K+
– Partnered with IT to streamline preparation of 34 productivity reports, reducing review and input processes by 87%
Executive Assistant
Brown University
2017 – 2020
Providence, RI
– Executed basic administrative services to 2 department heads, 16 professors, and 76 other administrative staff members
– Established a recycle-and-reuse database for office supplies, resulting in yearly cost savings of $27K+
– Coordinated travel arrangements for 21 executive-level employees, increasing trip efficiency by 21%
Office Manager/Administrative Assistant
Pathway Capital Management, LP
2015 – 2017
Providence, RI
– Greeted and directed 45+ daily visitors to appropriate staff
– Answered multi-line phone system and scheduled 473 meetings
– Recorded, reviewed, and updated accounts payable invoices and weekly payroll for 136 employees and 43 vendors
Administrative Assistant
Marriott
2014 – 2015 Providence, RI
– Managed all paperwork, including maintenance documents and construction schedules, for 3 hotels
– Handled all accounts payable and receivables for hotel business
– Planned 4 holiday events per year, including scheduling maintenance, hiring contractors, and designing budgets
PROJECTS
Bryant University Scholar Program
Research Assistant
2013 – 2014
– Researched corporate responsibility (CR) function for a leader in global insurance and asset management (AXA)
– Proposed 19 new performance metrics, and 13 were accepted
– Designed 12 CR policies to fit into AXA’s operations and strategy
SKILLS
– Written Communication
– Calendar Management
– Logistics
– Database Management
– Customer Service
– Scheduling
– Problem-solving
– Travel Planning
EDUCATION
Bachelor of Arts
Business Administration &
Management
Bryant University
2010 – 2014
Smithfield, RI
What Matters Most: Your Organizational Skills & Executive Assistant Experience
Your skills in compiling reports, managing schedules, and communicating with executives are a testament to your organizational abilities.
You’re skilled at highlighting key points, as evidenced by the meetings you’ve summarized and the presentations you’ve given. Apply the same tactic to your resume and emphasize your most important skills.
For an executive assistant working directly with the CEO, showcasing your technical abilities is a must. Highlight how you’re a whiz at Microsoft Office, especially Excel, Outlook, and PowerPoint. Your expertise in management tools, such as Asana and Trello, is also crucial.
Make soft skills highly specific—for example, talk about relationship building instead of a more vague term like “communication.”
9 popular executive assistant to the president skills
- Calendar Management
- Reporting
- Creating Presentations
- Microsoft Office
- Expense Management
- Event Coordination
- Google Workspace
- Salesforce
- Email Handling
Sample executive assistant to the president work experience bullet points
As an executive assistant, you probably have more work experience than can fit onto a single page.
Managing the president’s schedule, correspondence, phone calls, meetings, and travel arrangements are a few of your skills.
You use data to relay information to a team of executives quickly; now, use quantifiable metrics in your favor when you craft your work experience bullet points.
Mention how you eased the president’s workload by expertly planning out meetings, as well as any accomplishments related to finances, budgeting, and coordination.
Here’s how to quantify your achievements:
- Analyzed and facilitated automation of manual reporting, resulting in yearly savings of $6K+
- Organized and executed 10+ successful company-wide events annually, fostering team building and reducing employee turnover by 18%
- Established a recycle-and-reuse database for office supplies, resulting in yearly cost savings of $27K+
- Managed the president’s daily, weekly, and monthly schedule, coordinating up to 10 appointments per day across 12 departments and 8 partner companies
Top 5 Tips for Your Executive Assistant to the President Resume
- Emphasize discretion
- Make it clear that you’re the soul of discretion by mentioning confidential tasks, such as handling the president’s emails or contacting important stakeholders on their behalf.
- Flaunt that calendar wizardry
- Staying on top of dozens of meetings and events is the bread and butter of your daily work. Talk about setting up appointments for the president, but also mention relevant software, such as Google Calendar, Zoom, or even Asana.
- Highlight your coordination chops
- Put some emphasis on your event planning skills. Dig into your array of experience and mention things like arranging meetings, booking venues, and organizing a conference for 300 people.
- Show off your financial acumen
- Mention efforts that had a financial impact, especially savings and cutbacks, such as cutting back on office supplies and saving $1,000, but also something more complex, like negotiating with vendors to achieve $50,000 in yearly savings.
- No crisis is too big
- Your ability to mitigate a crisis before it escalates to the top is paramount. Highlight instances where your crisis leadership skills made a major difference, such as mentioning your stakeholder relationships and cross-departmental communication.
It’s best to keep it to one page, two at the most. Remove irrelevant jobs and emphasize your recent accomplishments.
Being tech-savvy is crucial for this role, so dedicate some room in your resume skills section for the most important kinds of software that you use, including Google Workspaces, Concur, Salesforce, Asana, and Dropbox.
Anything related to organization, confidentiality, and time management is worth adding to your resume—as long as you can back it up with past experience. Talk about how you saved a contract with an unhappy client by escalating accordingly or how you solved a difficult scheduling conflict.
