Your multi-faceted skill set is what sets you apart. Data organizer. Correspondence whiz. Travel itinerary aficionado. That’s what you bring to the table—and a whole lot more.
Do you have a resume that stands out and shows off your well-rounded skill set?
As an administrative assistant II, you’ll likely have a good amount of career experience you want to organize on your resume. Our cover letter ai generator and administrative assistant II resume templates will help you display those skills successfully.
What Matters Most: Your Administrative Assistant II Skills & Work Experience
You organize the office environment to facilitate the company’s success. Listing the right skills on your resume shows what you bring to the table.
There’s a growing list of technology admin assistants use and many tasks you may complete on the job. Narrowing it down to 6 to 10 key skills here can feel overwhelming.
The best way to choose the right skills is by looking at the administrative assistant job post. Some companies may need a data-gathering pro with excellent Excel skills, whereas others might require you to manage scheduling in Google Calendars accurately.
Here are some common administrative assistant II skills employers look for to make your decision easier.
9 most popular administrative assistant II skills
- Accounts receivable
- Excel
- Google Calendar
- Email correspondence
- Customer service
- Phone etiquette
- Expensify
- QuickBooks
- Calendly
Sample administrative assistant II work experience bullet points
You know how to manage schedules accurately and create a great Excel spreadsheet. Now you need to show the impact your skills have had in past experiences.
To do this effectively, use numbers to quantify your impact. It helps to go beyond just saying your new calendar system improved efficiency. Instead, say it increased efficiency by 28 percent.
Additionally, take your examples past simple skills like communication. Aim for more job-specific ones like promptly crafting professional email correspondence.
Check out these examples:
- Created a system to manage accounts receivable reports in QuickBooks to increase data efficiency by 34%.
- Acted as a liaison between the bank and vendors to ensure invoices were always paid on time for 3 years.
- Used Calendly to set up company meetings while managing the scheduling needs of over 100 employees to find times that worked for everyone.
- Responded to all department email inquiries within 1 hour of receiving them while on the clock to provide fast solutions.
Top 5 Tips for Your Administrative Assistant II Resume
- Use reverse-chronological formatting
- An admin assistant II usually isn’t an entry-level position. Reverse-chronological formatting will put your most recent and relevant experiences first related to scheduling Zoom meetings or using current software like Calendly.
- Don’t go over one page
- One page should be the limit for your administrative assistant II resume. If you’re wondering what to include, make it relevant to the position. For example, if the company needs help with accounts receivable and payable, your knowledge of QuickBooks and financial data entry should be emphasized.
- Use concise and meaningful descriptions
- Hiring managers won’t spend a lot of time digging into your resume. Use concise, impactful descriptions to portray your top skills. Employing numbers will help, like how you accurately crafted a spreadsheet from five data sets in two weeks.
- Merge interpersonal and technical skills
- Admin assistants will use interpersonal and technical skills, so you can merge them in your descriptions for more effect. For instance, you can explain how you used proper phone etiquette on calls while accurately inputting customer data.
- Organize the information
- You handle a lot of tasks across business functions, like financial data and setting up calendars. You’ll want to use a simple resume template with defined headers and bullet points to organize everything on a single-page resume.
A one-page resume doesn’t leave much space to show your unique personality. Your cover letter can explain why you want to work for the specific company you’re applying to or what goes into tasks like your data management strategies that will make you a great addition to the team.
If a company emphasizes its work culture in the job description, including a hobbies and interests section may be a good idea. Some hobbies may even help your skills stand out. For example, if you love scrapbooking, it could show you have a knack for displays that’ll translate to creating neat data charts at work.
Relevant certifications or degrees will help your skills shine. Things like an administrative assisting associate degree or Microsoft Office certification are appropriate here.
