Project managers are integral in achieving company objectives, communicating, budgeting, and delegating to lead teams to complete projects on time with excellent deliverables. Project managers like you often need to collaborate with other project teams while serving as a liaison who shares team questions, concerns, and ideas.
Your job skillset brings people together to get things done and surpass new company goals. To advance your project manager career, you’ll first need to create a cover letter to complement your project manager resume.
Almost everyone dreads writing a cover letter! But luckily, we’re here to inspire and guide you with our five project manager cover letter samples, a few useful tips, and an outline to get you on your way!
Copy this text for your Project Manager cover letter!
17032 Johns
January 30, 20XX
Jim Iglesias, Hiring Manager
Spotify
150 Greenwich Street
New York, NY 10007
Dear Mr. Iglesias,
I agree with the sentiment that music is the universal language of humanity, and I support Spotify’s mission to keep the best music or podcast at anyone’s fingertips. Because of my appetite for unfamiliar problems and challenges, I’m comfortable working independently in a leadership role and analyzing feedback data. With 5 years of experience in cross-functional project management, I’m ready to act collaboratively as the bridge between your music content and product teams.
I have an innate passion for the story behind every company mission and every project. While brainstorming and planning with Etsy’s customer service department, I grew increasingly fascinated by the key role that innovation plays within a product’s lifecycle. I inspired stronger customer relationships and coordinated Etsy’s sales and marketing teams to integrate customer feedback and increase satisfaction rates by 26 percent.
While I thrive in creative environments, I never hesitate to take ownership of the technical aspects of project management as well. Etsy afforded a unique view into customer fulfillment infrastructures and key components like monitoring competitive bids and value engineering for the sake of maintaining profitability. By using Google Analytics to gauge and proactively improve the success of new product features, I boosted daily engagement by 21 percent.
Thinking analytically, communicating proactively, and building trusting relationships that would drive Spotify’s initiative to create more meaningful connections between artists and fans excites me for the future. Music has been core to some of the most special moments in my life, and I am eager to create equally beautiful moments for millions of others by acting as Spotify’s project manager. I’d love to connect with you soon on how I can improve your reach.
Thank you so much for your time,
Jillian Sanders
Enclosures:
Resume
Application
Why this cover letter works
- Spotify has an artistic company culture with an emphasis on interpersonal connection, so Jillian leads with a similar tone. She follows up with abilities and phrasing from the job description and company site.
- Besides ensuring that the company will remember your project manager cover letter, nab the opportunity to show your past and present alignment with the company’s focus and values.
- Jillian consistently uses keywords and terms from the job description and Spotify’s mission statement throughout her cover letter, providing examples of relevant experience as a project manager. Her metrics also bridge the gap between her role at Etsy and what she could do for Spotify.
- If you’re struggling to pick which experiences, examples, or metrics to reference, revisit the project manager job description. Even if you don’t have an exact match, sometimes parallel qualifications will work if they align strongly with the company vision.
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Copy this text for your Creative Project Manager cover letter!
123 Fictional Avenue
Los Angeles, CA 90001
(123) 456-7890
November 20, 20XX
Emma Johnson
Netflix
123 Fictional Lane
Los Angeles, CA 90001
Dear Ms. Johnson:
Holding over six years of varied experience in project management and creative professions, I’m eager to deploy my unique skill set at Netflix to magnify the quality of your content. I possess a strong intuition for storytelling, paired with a history of tangible success in the realm of creative project management. Count on me to stimulate innovation and create engaging stories that connect deeply with Netflix’s global audience.
In my most recent role with Paramount Pictures in Los Angeles, CA, my adept application of Asana for project management resulted in a 37% boost in project completion efficiency within 11 months. This, coupled with efficient resource allocation techniques, led to the timely and under-budget delivery of 21 varying-size projects, out of which 18 garnered relatively immense viewership and recognition.
Prior to Paramount Pictures, I worked at Illumination Entertainment, where I used my coding and scripting knowledge to automate recurring project tasks. My efforts helped free up nearly 29% of project time, which was then invested in enhancing other vital areas such as conceptualization and quality assurance.
As a passionate advocate for using digital tools to streamline operations, I implemented a project scheduling system at my position at Bad Robot. This strategic implementation brought forth a substantial reduction of 33% in project overlaps, paving the way for vastly enhanced time management and optimization in the creative process.
Amidst the creative energy at Netflix, my goal is to amalgamate efficient project management with profound foresight to facilitate captivating content. Carrying forward my rich canvas of experiences and success stories, I’m keen on employing these assets to make a significant contribution to your innovative team. Thank you for considering my application. Feel free to reach out for any additional information.
Sincerely,
Sofia Kowalski
Why this cover letter works
- Your creative project manager cover letter should appear like a meticulously planned canvas: neat, concise, with symmetrical paragraphs, and limited to a single page.
- As for painting a picture of your professional experiences, capitalize on the reverse chronological order technique. Present your most recent and senior roles first, then narrate the earlier, junior ones.
Copy this text for your Project Manager Intern cover letter!
123 Fictional Avenue
Chicago, IL 60601
(123) 456-7890
November 20, 20XX
Liam Williams
Abbott Laboratories
123 Fictional Lane
Chicago, IL 60601
Dear Ms. Marque:
I envisioned belonging at Abbott Laboratories when I read heartwarming employee reviews on Glassdoor. The decisive 71% recommendation rate and an outstanding reputation for growth inspire me to contribute to this trend. Observing Abbott’s commitment to healthcare innovation and your evaluation of every intern as a vital team member aligns with my ambition.
At National Louis University, I learned to implement Python and R in data analysis courses, which proved indispensable during the annual data science competition. My team and I analyzed and interpreted complex data to propose actionable strategies that earned us the second position.
Using tools like Microsoft Excel and Google Sheets for a corporate finance course supplemented my knowledge base and significantly simplified the process of creating a comprehensive financial model. My model was instrumental in predicting a revenue growth rate of 9.8% for a local boutique.
During a computer science group project, we collaborated using Git to manage our code repositories. Our success in using Git and Bitbucket effectively reduced code conflicts by an unprecedented 41% and paved the way for the smooth execution of our application.
I’m enthusiastic about the opportunity to apply the skills cultivated in academia to real-world projects while continuously expanding my knowledge base as a project manager intern at Abbott Laboratories. Looking forward to hearing from you.
Sincerely,
Alejandro Santos
Why this cover letter works
- Expressing genuine admiration for the hiring company could be the golden ticket to propelling your project manager intern cover letter to the next level. An example would be how Alejandro mentions Aboot Laboratories’ 71% recommendation rate on Glassdoor.
- Such an approach doesn’t just establish an instant connection with the hiring manager. It also demonstrates your understanding of the hiring organization, portrays your enthusiasm for the role, and screams, “Yes, I’m more than ready to be part of your story.”
Technical Project Manager Cover Letter Example
USE THIS TEMPLATE
Copy this text for your Technical Project Manager cover letter!
513 Made-up Street
Upland, CA 91784
(123) 456-7890
January 23, 20XX
Prisha Advani, Hiring Manager
Zoom Video Communications
55 Almaden Blvd
San Jose, CA 95113
Dear Ms. Advani,
Like countless others across the globe, I experienced difficulties adjusting to a new lifestyle after 2020, but Zoom saved the day with a platform for everything from work-at-home meetings to connecting with my family for occasions that I otherwise would have missed. And thanks to my adaptability, SaaS experience, and PMP certification, I now hope to provide my coordination, organizational, and management skills to help Zoom deliver happiness to other folks as well.
I bring a well-rounded management style to the table, blending traditional methods and technical infrastructures to seamlessly generate status reports, dashboards, and roadmaps to success for every cross-functional project. Some of the earliest experiences that laid the foundation for my current management style included using NodeJS to automate a customer-facing mobile app for StateFarm that helped clickthrough rates climb by 5 percent. I then guided my software development team using Agile to implement APIs that increased reporting speed by 23 percent.
Later, I collaborated with 3 other project managers at Chase to align their marketing strategies more closely with company goals by developing a SaaS product to personalize client experiences. By coordinating cross-functional project plans that unified and optimized the quality and efficiency of Chase’s marketing and software teams, I was able to reach 98 percent of company goals on time and beat client retention expectations by 19 percent. The algorithmic improvements that I initiated continue to bolster the company’s success today.
My work with key stakeholders, clients, and professional peers throughout the initiation and discovery process makes me an ideal candidate to optimize video communications that will empower people to accomplish more. Please contact me for more details on how I can analyze and integrate data to make Zoom’s communications more frictionless and secure than ever.
Thank you for your time and consideration,
Timothy Henriksson
Enclosures:
Resume
Application
Letter of Recommendation
PMP certification
Why this cover letter works
- Timothy goes beyond the basics, detailing how Zoom affected his personal life and inspired him to put his relevant qualifications to use for the company. He pulls language from the company mission statement and job description for reinforcement.
- Connecting on a personal level is a great move! In your technical project manager cover letter, seize the opportunity to offer skills from the job description and tie in background information that aligns you with the company’s mission statement.
- Timothy demonstrates the versatility that Zoom’s job listing calls for—both in his varied work history and in how he addresses the well-rounded management style they emphasized. He also references specific tech skills like NodeJS and Agile that Zoom requires.
- Never hesitate to research more. The job description should give you a wealth of information—and if the job ad is vague, the company’s website ought to be more lucrative.
Copy this text for your Senior Project Manager cover letter!
8530 Fictional Lane
Indianapolis, IN 46201
(123) 456-7890
January 23, 20XX
Isabelle Brody, Hiring Manager
PharmaCord
150 Hilton Dr.
Jeffersonville, IN 47130
Dear Ms. Brody:
While studying for my bachelor’s in business administration with a friend, I witnessed firsthand the critical importance of pharmaceutical accessibility as he struggled to find a provider who could find him affordable insulin. Luckily, he finally received the care he needed; now, I am determined to apply my 9 years of corporate and managerial experience, my strategic thinking, and my knack for risk identification and management planning to ensure that other patients can access medications and receive necessary support as well.
As a highly communicative and results-oriented senior project manager, I am at ease with organizing project milestones, implementing carefully strategized plans, and propelling my team to successful outcomes. During my previous time as a project manager at Teachable, I collaborated with 56 instructors to gather feedback on their learning app, which I then translated into high-quality status reports. I then applied this data toward risk identification and mitigation to boost customer satisfaction by 34 percent. Teachable’s client base has since scaled to 12M users thanks to these improved ratings.
The opportunities I have had to lead diverse, bright project teams have enriched my interpersonal skills, empowering me to pilot successful client launches by communicating project scope, budget, and schedule through meetings and one-on-one collaboration. For example, I collaborated with 4 of Stripe’s other project managers, using Waterfall and Agile to lead software development teams through a platform UI revamp that was completed ahead of time and grew sales by $1.1M.
My professional background has developed and honed excellent relationship management skills and the ability to adapt quickly to shifting circumstances, so I can ensure that high-quality results are consistently delivered on time. I thrive in collaborative cultures and look forward to leveraging deep insights as your next senior project manager. Thank you for reviewing my application, and I welcome the chance to prove to you how I can expand PharmaCord’s connections.
Sincerely,
Cynthia Anderson
Enclosures:
Resume
Application
ACP certification
Why this cover letter works
- Cynthia’s anecdote establishes a powerful connection with PharmaCord’s purpose. She mentions the experience and specific qualities from the job description that qualify her for a senior role.
- A relevant anecdote can be effective if you keep it brief. Provide qualifications that relate to the job role, too, as this is your senior project manager cover letter—and not material for your next slam poetry event!
- This cover letter skillfully emphasizes the “senior” part of the job description by highlighting the more complex leadership qualities the company requests. Cynthia spotlights the scope and longevity of her work as well as her interpersonal versatility and metrics-driven results.
- Observe the company culture and job description’s tone, and work a similar feel into your letter. Look through the company’s “about” section online for ways to show that you, as a senior project manager, have spent years overcoming obstacles like the very ones they currently face.
Project Manager Resume
Need a resume to pair with your project manager cover letter?
How to Write a Cover Letter for a Project Management Job
While you’re contemplating the above examples and outlining your own project manager cover letter, remember these three tips for an outstanding final piece: Always learn about the company and job you’re applying for, spotlight your best achievements, and polish your tone.
Write to the project management role and company
So many cover letters get pushed into the abyss for being generic. You don’t want your cover letter to be like everyone elses! So, look for details in the job description and “about” sections on the company website that other candidates will overlook. Research the company and role thoroughly, seeking out specific and unique needs that resonate with you.
Project managers are sought after for their ability to bring innovative ideas and prioritized information together for a streamlined game plan, so your cover letter should demonstrate you’ve done this! Research the company’s objectives and use their previous projects as grounds to establish a connection when possible. Look on the company site for specific mission statements or values, and spotlight them when you discuss your qualifications called for by the job ad.
Share your best project management success
You’ll have limited space to work with since your project management cover letter must remain under a page. But on the flip side, don’t simply repeat the bullet points from your resume, either! Pull one or two of your most incredible accomplishments from your resume and then go beyond the bullet points to show the positive impact you made.
For instance, how did you lead a software development project that wound up increasing sales or customer retention rates? Did you meet an impressively high percentage of your team’s project deadlines—er even exceed expectations? What about the time you collaborated with other project managers on a cross-departmental SaaS project that dramatically boosted company profits?
Find possible opportunities where you can highlight how your experience as a project manager has benefitted others in ways that parallel what the job description and company need.
Mimic the tone of the company
Many hopeful applicants struggle with polishing their cover letters; you’ve described your accomplishments in-depth with eye-catching details and tailored your skills to the job ad after researching the company—and all in under a page! But what now? Next up, you’ll perfect your cover letter’s tone and resulting overall message.
If you’ve checked all the boxes but still don’t feel like you’ve nailed it, revisit the job listing and company website with fresh eyes. This time, now that you’ve got all your ducks in a row in terms of your qualifications and background, focus on the personality that’s demonstrated in the job description—and especially on the company site. What’s the company culture like?
Study the tone of the organization: Do they sound more corporate, sticking with formal terms and efficient wording? Or do they cultivate a more laid-back atmosphere with a conversational tone and occasional touches of humor?
Focus on the personality that’s demonstrated in the job description—and especially on the company site.
Whatever tone the company uses, revise your cover letter to match it and show that you’re the one who gets it! You may spend a little extra time editing and revising, but it’ll be well worth it to showcase what a stand-out candidate you are.
A Cover Letter Outline for Project Managers
Let’s break things down so that your letter will be downright incredible! If you find a resume outline helpful, we dare say that this handy outline—complete with examples from the letters you read earlier—will be vital for understanding the nuances and taking your next steps with confidence.
How to start a project manager cover letter
Your contact info: Include your name, address, phone number, and email address (plus your LinkedIn or other professional social media) if you’re using a cover letter template.
- Formatting: Leave your name out of your address if you’re using a block format.
Example
513 Made-up Street
Upland, CA 91784
(123) 456-7890
Date: This should reflect the exact submission date of your application materials, e.g., January 5, 2025.
- Formatting: Write out the full date—it’ll look more professional than the shortened version.
Inside address: This is just the address of the person receiving your application materials. Always look up and include their name, company and role, and address.
Example
Isabelle Brody, Hiring Manager
PharmaCord
150 Hilton Dr.
Jeffersonville, IN 47130
- Formatting: Each part of the address should be on a new line. Remember to double-space between the inside address and greeting, too.
Greeting: Your greeting, also known as your salutation, is the first impression you’ll make in your cover letter—and first impressions are critical! Hunt down the name of the person you’re writing to (LinkedIn is your friend here), always avoiding generic terms like “Dear Sir/Madam.”
- Formatting: You can follow your greeting with a comma if the overall company tone is more casual. When in doubt, use a colon.
Example
Dear Mr. Iglesias,
Dear Ms. Brody:
How to write your project manager cover letter
Body: The body of your cover letter is the stage for your career highlights and qualifications to shine. Write three to four paragraphs that develop your interest, credentials, and enthusiasm for future contact and discussion.
Opening paragraph: To put it bluntly, most cover letters are terribly boring and unenthusiastic—and the company will be just as unenthusiastic about a candidate with a bland cover letter, regardless of how qualified they might be. Compare the following examples to see how you can write an eye-catching opening paragraph for your project manager cover letter.
Bad
I didn’t really like having to use Zoom at first, but now I like it. I’d like to work for the company too and I’m great at organizing stuff so I’m a great choice.
Why It’s Bad: Oh no—what was that?! It should go without saying to never reference the company in a negative way—there’s no redemption after that. Besides, this opening paragraph is much too informal and lacks examples of how the candidate is supposedly “great at organizing stuff” that could connect them with the company’s goals.
Good
Like countless others across the globe, I experienced difficulties adjusting to a new lifestyle after 2020, but Zoom saved the day with a platform for everything from work-at-home meetings to connecting with my family for occasions that I otherwise would have missed. And thanks to my adaptability, SaaS experience, and PMP certification, I now hope to provide my coordination, organizational, and management skills to help Zoom deliver happiness to other folks as well.
Why It’s Good: While the candidate with the sketchy opener probably meant that they disliked having to use Zoom because of its association with the pandemic, this much-better opener is crystal-clear about how Zoom actually helped alleviate stress in a difficult situation. Then, we see a smooth transition into skills and experience that reference Zoom’s mission statement of improving communication.
Paragraphs 2-3: Now it’s time to put your money where your mouth is! These body paragraphs are meant to substantiate and expound upon the claims made in your opening paragraph. Think of when you revolutionized a company app’s infrastructure or brought various departments together to improve customer feedback—but stick to one achievement per paragraph since you don’t have much room.
Example
While I thrive in creative environments, I never hesitate to take ownership of the technical aspects of project management as well. Etsy afforded a unique view into customer fulfillment infrastructures and key components like monitoring competitive bids and value engineering for the sake of maintaining profitability. By using Google Analytics to gauge and proactively improve the success of new product features, I boosted daily engagement by 21 percent.
Why It’s Good: This candidate draws compelling parallels between their experience at Etsy and their present potential to further Spotify’s goals. The two companies are quite different, but the applicant finds soft and hard skills coupled with metrics that translate beautifully between the two. The abilities mentioned in this paragraph also reference specific challenges and skills from the job description. Two thumbs up!
Closing paragraph: Your closing paragraph should summarize the highlights that make you the perfect candidate who’s ready to make the company’s needs and vision your own. Finally, end with a call to action that further emphasizes your interest.
Bad
Spotify’s great, I listen to it all the time. As you already saw, I’ve got all kinds of qualifications that would help your company. If you’re interested in more information, just ask.
Why It’s Bad: Well, this could be worse, but it’s still too informal and vague—not to mention a tad presumptuous. The candidate misses opportunities to work in specifics from the job description or company mission statement. The tone needs work, too: This reads more like a text than the conclusion of a cover letter.
Good
Thinking analytically, communicating proactively, and building trusting relationships that would drive Spotify’s initiative to create more meaningful connections between artists and fans excites me for the future. Music has been core to some of the most special moments in my life, and I am eager to create equally beautiful moments for millions of others by acting as Spotify’s project manager. I’d love to connect with you soon on how I can improve your reach.
Why It’s Good: This candidate leads with more relevant skills and an enthusiastic description of how they’ll further Spotify’s goals. Before the call to action, the applicant’s personal connection makes a return appearance and elegantly reinforces their reference to the company’s initiative.
- Formatting: Single-space your body text, but double-space between paragraphs for better readability.
Signature: Thank the reader for their time if you didn’t already do so in your closing paragraph. Otherwise, use a brief and professional closing phrase followed by your real name.
Example
Sincerely,
Cynthia Anderson
- Formatting: If you’re giving out hard copies of your project manager cover letter, quadruple space after your name, so you can sign by hand in blue/black ink.
Enclosure(s): This important piece tells the reader that there’s more good stuff to review after your cover letter. Project managers should include their resume, application, and any professional recommendation letters or required certifications.
Example
Enclosures:
Resume
Application
ACP certification
- Formatting: Check that you’re using the singular or plural form of “enclosure” correctly depending on the number of materials you attach.
Build Your Best Project Management Resume Next
Congratulations! You’re on the fast track to writing a superb project manager cover letter! But, we gotta ask—is your resume just as cohesive and spectacular?
In fact, it’s easier to start writing your cover letter once your project manager resume is done! That way, all your bullet points are laid out, making it simple to pick the most outstanding achievements to spotlight in your cover letter.
We’ll help you make a resume, and you can choose a modern Word resume template, a creative Google Docs resume template, or one of our own resume examples to edit like the one below. Building from the ground up is daunting, but we’re committed to getting you the right tools to ease the frustration of the job hunt.
IT Project Manager Resume
Need a resume to pair with your IT project manager cover letter?
You can use the same principles we’ve outlined for your cover letter to make a glowing resume, too: Tailor your resume to the job description’s specific skills and key company values. Before you know it, you’ll have hooked a potential employer’s attention—and they won’t forget you anytime soon!
Rely on the project manager job ad to guide your way here. For instance, if the company requires knowledge of project management methodologies like Agile or Lean Six Sigma, try to incorporate this into your cover letter. It also helps to make your career-defining achievement something that was achieved under your leadership, such as restructuring the marketing department or improving customer satisfaction.
Your cover letter gives you a unique chance to highlight why this can be a good thing. Let’s say you’re transitioning from a role where you were part of a team—highlight that you know the day-to-day life of an entry-level employee and that helps you create a project management strategy that aligns with high employee satisfaction and retention. Make sure to lean into other transferable skills, too, such as time management.
Yes! This is a powerful way to prove that you’ve done your homework and that you care about this company in particular. Don’t force it, though; if the company culture or mission doesn’t really resonate with you, try to instead express how your background in project management can bring things like more revenue, efficiency, or customer retention.
