As a program manager, company projects, strategies, policies, values, and goals are your territory! You plan, organize, and oversee projects from inception to realization. You revise policies and plans while communicating efficiently with team members across departments, ensuring milestones are completed optimally and on time.
It’s likely you need a cover letter to land your next program manager role. If you’re gnashing your teeth at the thought of writing a cover letter to complement your program manager resume, don’t worry!
Cover letters are far from anyone’s favorite topic, but we’re here to help. Check out our five program manager cover letter samples and AI cover letter generator, and learn how to use a company’s program manager job description to your advantage.
Copy this text for your Program Manager cover letter!
Sara Zhang, Hiring Manager
Appen
2020 Owagner Lane
Seattle, WA 98101
Dear Ms. Zhang: January 23, 2023
From becoming the first woman in my family to graduate college to breathing life into fledging program initiatives, grit has made the impossible possible. A 5-year history of active team and client management throughout complete project lifecycles along with my ability to interpret data and translate it into well-organized strategies position me to further Appen’s vision of using optimized data to launch world-class AI.
During my experience as a program manager at Scale, I learned how to gather KPIs and other invaluable data from a vast array of sources, analyze it, and break it into clear and actionable plans for how to exceed expectations with each addition to the company’s portfolio. Maintaining organization and broad-range communication skills enabled me to guide Scale’s management team to a 17-percent improvement in customer satisfaction rates and a 14-percent decrease in support requests.
Anticipating risks, improving strategies with client feedback integration, and optimizing delegation for each management plan also empowered me to provide project teams with clear maps to success. Humbled by my management team’s willingness to apply the 11 program improvements and updates I suggested, I was proud to help several departments streamline performance to exceed project forecasts and expectations by 6 percent during my first year alone.
Gaining expertise in managing and overseeing multiple initiatives through their lifecycles has granted me the ability to think on my feet and exceed expectations in a metric-driven setting. I am eager to apply my grit and passion for learning to deliver incredible data-driven results for Appen’s global customer base, and I’m excited to further discuss this with you soon.
Thank you for your time,
Janie Wright
Why this cover letter works
- Janie establishes a connection with Appen by using language from the job requirements to describe her past work and how it relates to the company’s vision.
- When possible, demonstrate personality with your skills to show you’ll improve the company’s interpersonal dynamics. For example, Janie pinpoints personal values from the job description, such as humility and grit, and references them while describing her skills and metrics.
- This program manager cover letter highlights attributes that match Appen’s ideal program manager position as outlined by the job description: management skills, efficient communication, and an emphasis on data analysis and interpretation.
- Answer the specific call of each job description and company mission statement. Give specific examples of how you, as a program manager, already align with their vision. Show the company why you’re drawn to them, and spotlight the qualities that make you the ideal match.
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Copy this text for your Junior Program Manager cover letter!
123 Fictional Avenue
Austin, TX 76208
(123) 456-7890
November 20, 2023
Carter Lopez
Sutter Health
123 Fictional Lane
Sacramento, CA 95814
Dear Mr. Lopez:
As Sutter Health seeks a diligent and proactive junior program manager, I’m keen to contribute my skills and collaborate closely with your team. My aptitude for problem-solving, proficiency in project management tools, and strategic budgeting brilliance will be instrumental as I help guide your team to new levels of efficiency and excellence.
As a project assistant at The Boldt Company, I utilized Microsoft Project for accurate task scheduling and resource allocation, which improved our project timeline accuracy by 16%. The experience I gained steering projects in this dynamic and technical environment will significantly benefit my management role at Sutter Health.
My tenure at Sacramento County Health Department put documentation management prowess to the test. This role ensured the maintenance of stringent quality control, demanding meticulous organization and keen attention to detail. I streamlined document flow, facilitating an impressive reduction in process bottlenecks and fostering improved inter-departmental coordination.
Meanwhile, my time as a finance intern with Sherwood Healthcare Center was an exciting crash course in everything budgeting and financial management. Here, I was introduced to the vital practice of financial planning in healthcare and contributed towards reducing operational costs by 13% through efficient allocation of resources.
As a Junior Program Manager at Sutter Health, I wish to leverage these valuable
experiences to enhance your program delivery. I’m eager to positively impact your team and patients by boosting efficiency and maintaining high-quality standards. Please don’t hesitate to reach out for more context into my competence. Thank you for considering me for the role.
Thank you,
Jacob Cohen
Why this cover letter works
- How about taking a stand right from the beginning of your junior program manager cover letter by infusing expert insights and clearly stating the objective for the role?
- Take inspiration from Jacob, who zones in on his strengths and how he’ll put them to work in this specific role. Whether your proficiencies are project delivery, troubleshooting, or strategic budgeting, experiment with an introduction that screams, “These are my competencies and this is how they will transform your company.”
Education Program Manager Cover Letter Example
USE THIS TEMPLATE
Copy this text for your Education Program Manager cover letter!
123 Fictional Avenue
Atlanta, GA 30301
(123) 456-7890
November 20, 2023
David King
Georgia State University
123 Fictional Lane
Atlanta, GA 30301
Dear Mr. King:
Georgia State University’s mission to transform students’ lives, advance knowledge, and strengthen the workforce of the future reflects my aspirations as an educational professional. Much like your university’s commitment to providing outstanding education to all backgrounds, I, too, am deeply committed to fostering inclusive, diverse learning environments as an education program manager.
As a former curriculum coordinator at Agnes Scott College, I collaborated with a diverse team to align curriculum across grades, emphasizing meticulous curriculum mapping. This effort fostered an impactful increase in cross-curricular connections and a 23% reduction in content redundancy within three years, accomplishments that could be replicated at Georgia State University. Leveraging efficient mapping tools like Rubicon Atlas will undoubtedly contribute to ensuring a cohesive educational experience for your students.
My tenure as a curriculum developer at Atlanta Virtual Academy positioned me to leverage my expertise in blended learning. By integrating technology and e-learning resources into our curriculum, we reduced drop-out rates by 24% and increased course completion rates by 17% over two years.
Earlier, as a learning consultant for The Paideia School, I devised a unique competency assessment framework. The development allowed educators to identify students’ strengths and weaknesses more effectively, leading to the development and implementation of targeted support programs. Subsequently, students displayed significant growth in areas where they previously struggled.
I eagerly anticipate the chance to merge my zeal for education, proficiency in technology, and dedication to fostering inclusivity and diversity in learning. I’m excited about the impact I can make at Georgia State University as an education program manager. Looking forward to embarking on this journey together and exploring our collective vision for a remarkable future.
Sincerely,
Lea Dupont
Why this cover letter works
- Aligning your passion with your employment endeavors is a clever approach to an education program manager cover letter’s intro. With a common purpose, it could be nothing further than a match made in academic heaven.
- Emulate how Lea fuses her dedication to fostering varied educational environments with Georgia State University’s mission of transforming students’ lives and shaping the workforce. Not only do you broadcast your aspirations, but you also show how deep you went into researching the institution.
Technical Program Manager Cover Letter Example
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Copy this text for your Technical Program Manager cover letter!
8560 Fairy Tale St.
Oklahoma City, OK 73110
(123) 456-7890
January 23, 2023
Andrew Hart, Recruiter
Comcast
122 South Walnut Lane
Oklahoma City, OK 73116
Dear Mr. Hart:
After watching my disabled uncle’s quality of life improve dramatically with subscription entertainment, user-friendly internet, and phone connectivity, I’m excited to leverage my computer science background, 8 years of program management experience, and leadership skills to similarly benefit others at Comcast. My love for collaborative innovation and my affinity for technology and the SDLC would also make me a great addition to your management team.
As a technical program manager at TrellisWare, my familiarity with software engineering gave me the necessary advantage to lead all related sprint planning and secure a 99 percent development project success rate under aggressive schedules and shifting deadlines. I delivered cross-functional communication, organized planning, and consistent management of project milestones, ensuring optimization of each project team to complete company initiatives on time.
Because I understood the inner workings of software lifecycles, I eliminated inefficiencies to save 14 hours of manual labor monthly for the software development team. I also analyzed customer feedback, testing data, and KPIs to bridge gaps among project teams and expedite the output of usable, scalable solutions, resulting in a 21-percent improvement in delivery time for new OTT Application features.
I am ready to become your team’s new go-to person and own every aspect of my role—from managing a team to overseeing software details—as Comcast’s new technical program manager. I look forward to connecting soon about how I can help your organization win with every objective and connect your partners with the experiences that matter most.
Thank you for your time and consideration,
Emily Padillo
Enclosures:
Resume
Application
2 letters of recommendation
Why this cover letter works
- Comcast’s job ad mentions a personal connection with their customers, and Emily establishes this connection immediately—alongside a clear understanding of what the role entails based on the nuances in the job requirements.
- Hook employers by making a memorable connection when you can! If you have experience with the company or have key qualifications that will further its goals, mention them right away.
- Since Comcast emphasizes soft skills and software development expertise as key aspects of the job role, Emily goes for gold. She backs her claims with metrics and specifics such as “OTT Applications,” which were specifically mentioned in the job description.
- Research on the company website, and read the job description carefully. Look for “little things” that will have a big impact on your technical program manager cover letter, such as specific goals or phrases from the website or job listing.
Copy this text for your Senior Program Manager cover letter!
227 NW. Pretend Ave.
Poughkeepsie, NY 12601
(123) 456-7890
January 23, 2023
Jessica Manning, Hiring Manager
Nordstrom
8652 Wellington Street
Brooklyn, NY 11207
Dear Ms. Manning,
As a long-time fan of Nordstrom’s vast style selection and a technically proficient program manager with 8+ years of experience and PMP/PgMP certifications, I’d love to apply my cross-functional planning, collaboration, and far-reaching organizational skills as your senior program manager.
I share in your commitment to happy customers as a core value, and my experience in developing success criteria expanded greatly while I revamped and optimized a budget allocation of over $7.5 million at Battelle, creating 8 new products to ease clients’ technology needs and support students’ education. Thanks to my dedication to ensuring a consistent delivery record and my ability to communicate with people at all levels of development and management, I was also able to boost client retention rates by 19 percent.
My overarching managerial and collaborative skills would also bolster your project portfolio since I can distill complex supply chain and industry dynamic concepts into simple points: I can communicate these key points clearly to each project team, giving them precisely what they need to exceed each company goal. I previously collaborated with a team of 6 data scientists, 10 client support specialists, and 11 members of the operations leadership team to streamline production strategies that are still in place today.
Just as Nordstrom believes that fashion is a business of optimism, I believe that my enthusiastic communication, interpersonal skills, and technical experience empower me to serve as a senior program manager who will own every project and bring out its brightest potential. Please don’t hesitate to contact me for more information about how I can help further your vision.
Thank you for your consideration and time,
Robert Daugherty
Enclosures:
Resume
Application
2 letters of recommendation
Why this cover letter works
- Robert introduces his positive feelings about Nordstrom and furthers this connection by providing skills and experiences that are emphasized in the senior program manager job listing.
- On top of establishing a connection with the company, look for opportunities to show how you’ve already exemplified company values and left a lasting impact.
- Besides demonstrating specific skills from the job description, Robert’s closing paragraph of his senior program manager cover letter also directly addresses values from Nordstrom’s “About Us” page. He also shares how he aligns with the company’s vision.
- By showing that you value the company, you’ll show the company why they should value you!
- The beginning and end of your cover letter should establish your connection with the company’s goals, and the body of your letter should offer quantifiable examples of how you qualify as a senior program manager. Look for specific details in the job requirements or company website that you can leverage.
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Program Manager Resume
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Writing a Cover Letter for a Program Manager
Lifeless program manager cover letters get tossed aside or overlooked immediately. Researching the company will help you focus on a couple of choice achievements that best align with each specific program manager job listing and mission statement. And revising your letter until you nail the perfect tone will further position you as an ideal candidate.
Study the company
So many cover letters feature the same generic information applicable to any company—and who wants to read 10 repeats? To keep your program manager cover letter far from the “discard pile,” research the company so that you can establish a unique connection. Then, tailor your cover letter accordingly.
Confidently answer the job description’s call by pulling and referencing specific skills, buzzwords, or phrases that apply. The requirements and word choices in the job ad can also give you valuable hints on which metrics might be the most appropriate to include in your cover letter.
Read the job description carefully and take notes on anything that stands out as something you’ve done before—that way, you can easily remember concise anecdotes and impressive metrics once you start writing your cover letter. Did you spot any company obstacles during your research that were similar to something you’ve already overcome, such as the need to adapt to company supply chain issues?
Click through the company’s website: We bet, with a little searching, you’ll find values, objectives, challenges, and a mission statement you can leverage to demonstrate alignment with and provide compelling examples from your professional history as a program manager. For instance, are you applying to a company that values humility in the workplace? If so, using precise wording to reference the times you guided teams at a peer level could be ideal.
Focus on one or two successes
Always remember: Your program manager cover letter is notmeant to simply repeat the bullet points from your resume. Anyone in a managerial position must deliver high-value information efficiently, and making a recruiter read the same things twice wouldn’t be a good start. So, pick one or two achievements; then, go beyond the bullet-point overview to speak to your actions as well as your results.
For example, were you a program manager in retail, guiding multiple departments through the creation of a new product line, delighting customers worldwide? How did your analytical and strategic thinking help you create a fresh project development plan that reduced manual labor within your previous company? Did you happen to oversee a successful portfolio project that’s similar to one of the company’s current initiatives? Now’s the time to talk about it!
Although this example includes metrics and responsibilities, it also underscores the nurse’s compassion and interpersonal communication skills, which are major green lights for employers.
Tone of voice matters
As a program manager, your optimal cover letter needs a bit more than a customized response to the job listing and some key examples of your accomplishments. You have a lot of value to showcase in less than one page, so don’t shirk revision. You can’t afford to leave typos or formatting errors—and you’ll need to polish your tone to ensure your message gets across the right way.
The tone of your cover letter plays an extremely important part in showing you’re meant for this job role. Demonstrate confidence, experience, and enthusiasm with active words like “create,” “lead,” “oversee,” and so on. Additionally, showcase your managerial background by remembering to apply a proactive tone to your broadest accomplishments that left the greatest impact.
Finally, pay attention to company culture: The more corporate the company, the more formal your tone should be. On the other hand, a fashion company like Nordstrom that values creativity and a vibrant personality will likely value some extra self-expression over constricting formalities.
Showcase your managerial background by remembering to apply a proactive tone to your broadest accomplishments that left the greatest impact.
When recruiters and employers read your cover letter, you want them to know you’re qualified and an ideal fit for their company and teams.
Cover Letter Outline for a Program Manager
Now that you’ve read three program manager cover letter examples and learned what to focus on while writing yous, let’s break it down with an outline. You’ll also get some examples of what not to do and further background on what makes a cover letter great.
How to start a program manager cover letter
Your contact info: Include your name, address, phone number, email address, and LinkedIn or other professional social media if you’re using a template that matches your resume template.
- Formatting: Leave your name out of your address whenever you use a basic block format.
Example
304 Folk Lore St.
San Jose, CA 95112
(123) 456-7890
Date: This should be the exact date when you submit your application materials.
- Formatting: Write out the full date instead of shortening it.
Example
January 5, 2023
Inside address: The “inside address” is simply the address of the person who will receive your letter. Make sure you look up their name and include it before their title.
Example
Jessica Manning, Hiring Manager
Nordstrom
8652 Wellington Street
Brooklyn, NY 11207
- Formatting: Each part of the address should be on a new line. Double-space between the inside address and greeting.
Greeting: The greeting/salutation is your first impression, so don’t be careless here! Find the name of the employer, recruiter, or hiring manager (yes, it might take some digging on LinkedIn)—never fall back on generic, lazy terms like “Dear Sir/Madam.” (We’ve gotten these types of applications many times, and it never fails to leave a bad taste!)
Example
Dear Ms. Manning,
Dear Ms. Zhang:
- Formatting: Use a colon instead of a comma for more formal companies, but a comma will do just fine for companies that demonstrate a more casual or fun approach.
How to write your program manager cover letter
Body: Your program manager cover letter should include 3-4 paragraphs that demonstrate your interest in the position, your qualifying credentials, and an enthusiastic invitation for future discussion.
Opening paragraph: Most cover letters are boring and generic from the get-go, but yours should be one-of-a-kind. Consider the following examples:
Bad
I’d like to work for your company. I’ve been a program manager for a long time and I’d do a good job working for you, too.
Why It’s Bad: What a bland opener! And the rest is equally vague—how long has the applicant been a program manager? No one would believe they’d do a good job based on this—what accomplishments or skills do they have to back their claims?
Good
As a long-time fan of Nordstrom’s vast style selection and a technically proficient program manager with 8+ years of experience and PMP/PgMP certifications, I’d love to apply my cross-functional planning, collaboration, and far-reaching organizational skills as your senior program manager.
Why It’s Good: This applicant’s intro addresses the company directly and establishes a personal interest in what they do—and then immediately launches into the skills that make them a great fit for the role. Directly addressing the company, relevant qualifications, and job role by name is a powerful combo!
Paragraphs 2-3: These next paragraphs should back up the claims in your introductory paragraph. Each paragraph should focus on a clear accomplishment (such as a substantial project you spearheaded) and prove it with only the most relevant metrics—you don’t have room to tackle multiple topics here.
Example
Because I understood the inner workings of software lifecycles, I eliminated inefficiencies to save 14 hours of manual labor monthly for the software development team. I also analyzed customer feedback, testing data, and KPIs to bridge gaps among project teams and expedite the output of usable, scalable solutions, resulting in a 21-percent improvement in delivery time for new OTT Application features.
Why It’s Good: The candidate uses their experience with software development and data analysis to drive performance. And the proof is in the pudding as the numbers back up this point and demonstrate efficiency.
Closing paragraph: Since communication is key for any program manager, wrap up with a strong and concise summary of how your credentials and values match what the company needs. End with a professional and convincing call to action.
Bad
As you can see, I’d do great in you organization thanks to my skillset. I also have lots of experience. Call me if you want more information.
Why It’s Bad: Was that a typo?! It certainly wasn’t a summary of the candidate’s qualifying skills or anything that shows a genuine interest in the job position! In fact, there’s no enthusiasm or show of professionalism here at all—and shouldn’t the applicant have already addressed relevant experience by now?
Good
Gaining expertise in managing and overseeing multiple initiatives through their lifecycles has granted me the ability to think on my feet and exceed expectations in a metric-driven setting. I am eager to apply my grit and passion for learning to deliver incredible data-driven results for Appen’s global customer base, and I’m excited to further discuss this with you soon.
Why It’s Good: It’s clear this applicant has researched the company and role since this closing paragraph references key phrases and abilities from the job description. Unique wording from the company’s website makes an appearance, too—perfect! Lastly, the call to action is friendly and professional.
- Formatting: Keep your body text single-spaced by default but double-spaced between paragraphs for visual clarity.
Signature: If you haven’t already thanked the reader in your closing paragraph, do so here. Sign off with your real name.
- Formatting: Whenever you present hard copies of your program manager cover letter, quadruple space to leave yourself room for a pen signature in blue or black ink.
Example
Thank you for your time and consideration,
Emily Padillo
- Formatting: Whenever you present hard copies of your program manager cover letter, quadruple space to leave yourself room for a pen signature in blue or black ink.
Enclosure(s): This important part of your cover letter signals that there’s more to review. Program managers should always attach their resume with their application, any professional letters of recommendation, and anything else the job description specifically requires.
Example
Enclosures:
Resume
Application
2 letters of recommendation
- Formatting: Choose correctly between the singular or plural form of “enclosure” depending on what you include!
Program Manager Cover Letter Mistakes to Avoid
- Cover letter’s tone lacks confidence
- As a program manager, you need to sound knowledgeable and comfortable in your skill set to show how much you have to offer others. Instead of focusing too much on times when you excelled at following directions, spotlight examples of when you took the lead. When you write your program manager cover letter, use your ability to work with peers and superiors to exemplify and reinforce your ability to optimize goals, strategies, and policies for others.
- Company vision isn’t adequately emphasized
- Project managers deal with activities on a level that requires a deeper understanding of company values or organizational mission statements. Put in the time to do some extra research and scour the organization’s website for opportunities to exemplify how you could solve their current obstacles or improve their progress. Your mindset while writing your cover letter should be all about how you already align with the company and its open role!
- Hard and soft skills are unbalanced
- Program managers work in many fields, so there’s a balance to strike here: You’ll need a background of industry-specific, technical expertise for the role, but people skills are crucial, too. Try to work in examples of how you share constructive criticism in a team environment, like revitalizing cross-departmental communication and boosting the numbers that quarter!
- Your cover letter makes a weak introduction
- You want to impress the recruiter with what you can do! Your greeting should reflect attention to detail by avoiding generic stuff like “Dear Hiring Manager,” and your introductory paragraph should highlight your relevance immediately on a broader scale. Keep it concise, though! You don’t want to repeat yourself throughout your cover letter—each body paragraph, and ideally even your closing paragraph, should provide fresh value and a new trait that makes your potential employer wonder why they haven’t hired you already!
Your Next Steps on the Program Management Job Hunt
You’re well on the way to an excellent program manager cover letter, but you’re not done just yet—your resume should be just as awesome! Don’t worry: We’ve made it easy by providing a great variety of tools that will help you create a standout resume.
After outlining your resume, you might want to head over to our popular resume templates to get started in style. Having the right template is only half the battle, so if you don’t know what to write in a resume, we also have multiple program manager resume samples, like this editable one here, that are bound to give you the inspiration you need.
Senior Program Manager Resume
Need a resume to pair with your senior program manager cover letter?
Finally, be sure to check your resume and polish it to shine as beautifully as your new cover letter. The effort is worthwhile when it comes to showcasing what an ideal program manager candidate you are, and we’re cheering you on as you hunt for the perfect role!
It’s better if you focus on your success as a program manager instead of listing your references at this stage, although you can list in an “Enclosures” section on your cover letter that you’re attaching references. If there’s no indication that it’s necessary, skip the references and instead dive into your leadership and the successes of your past teams.
Personalizing your cover letter can really make your whole application stand out, so it’s good to do some research—going the extra mile is an important trait for a program manager. Your first step is the PM job description; scour it for any signs of names. Next, head to the company website and look through it carefully. LinkedIn is a great source, too—look for people who recruit for your target company and check their job titles.
Writing a strong opening paragraph is the way to go. Don’t waste precious room on things like “I’m applying because I’m interested in this position.” Instead, immediately make a connection to how the company’s mission aligns with your personal or professional interests as a program manager.
