Every office needs someone who can keep operations running smoothly. You thrive in that role, preparing payroll, overseeing clerical duties, and designing filing systems that keep the company on track toward success.
But are you as organized when writing a cover letter to succeed in the hiring process? Is it a suitable accompaniment to your office manager resume?
With so many daily duties, it can feel difficult to sum it all up in a short cover letter. We created our office manager cover letter examples as handy templates and a free AI cover letter generator to help you stand out in today’s job market.
Copy this text for your office manager cover letter!
123 Fictional Avenue
Houston, TX 77001
(123) 456-7890
October 20, 2023
Olivia Jones
UniversalPegasus International
123 Fictional Lane
Houston, TX 77001
Dear Ms. Jones:
Whenever I drive past the “Be Someone” graffiti adorned on the railway bridge in Houston, it reminds me of my aspiration to substantially impact companies and communities. UniversalPegasus International’s record-breaking achievement of executing the longest 12″ horizontal directional drilling pipeline resonates with this aspiration. I am excited to bring my flair as an office manager to facilitate a well-coordinated and thriving work environment at UPI.
While managing operations at Houston-based Spectra Energy, I optimized work processes by strategically implementing Trello for project management. That facilitated a 13% increase in project delivery times, setting a new efficiency benchmark within the organization.
At Sunnova Energy International, I used Microsoft Office Suite in planning, organizing, and managing office workflow. Curating custom Excel dashboards, I transformed truckloads of raw numbers into meaningful reports, helping decision-makers visualize data and speed up their analyses by 17%.
I dove into data analysis and reporting at EOG Resources. By creating automated reports and delivering sharp insights, I shattered information barriers, contributing to a 22% increase in stakeholder engagement.
I see an opportunity for valuable innovation, harnessing data to assess the current state, identify gaps, and implement initiatives that significantly upgrade efficiency at UPI. Looking forward to discussing my candidacy. Thank you.
Sincerely,
Kaito Yamamoto
Enclosures:
Resume
Application
2 letters of recommendation
Letter of intent
Why this cover letter works
- What does the job post demand from you? At the very least, your ability to organize and oversee daily office operations must be quickly discerned.
- See how Kaito takes this office manager cover letter a notch higher by emphasizing his objectives in the first and last paragraph – assess the current state, identify gaps, and implement initiatives to upgrade efficiency. That showcases readiness to meet the potential employer’s needs.
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Copy this text for your medical office manager cover letter!
123 Fictional Avenue
Phoenix, AZ 85001
(123) 456-7890
October 20, 2023
Noah Brown
Banner Health
123 Fictional Lane
Phoenix, AZ 85001
Dear Mr. Brown:
Each time I gaze at Banner Health against the backdrop of Camelback Mountain, I am reminded of your unwavering commitment to quality healthcare. Your blend of practical knowledge, exceptional service, and pivotal technologies resonates with me. With expertise in Electronic Health Records (EHR) Management, Medical Billing and Coding, and more, I am enthused to join your esteemed organization as a medical office manager and contribute to your rich tapestry of patient centered care.
My prowess in EHR Management took center stage in my role at St. Joseph’s Hospital and Medical Center. Harnessing the powers of Meditech EHR, I revolutionized the accessibility of records complying with regulations, leading to a remarkable 94% validation accuracy in patient data. This tour de force propelled our overall operational efficiency to new heights.
Navigating the fast-paced healthcare environment at Phoenix-based HonorHealth, I took the reins of medical billing and coding. Crafting an automated billing system, my team and I orchestrated a streamlined process that slashed coding errors by an eye-popping 19% and surged revenue capture by an astonishing 21%.
At the vanguard of Telehealth technology adoption at Dignity Health, I steered a transformative healthcare delivery overhaul with unwavering resolve. Launching secure virtual visit systems, we expanded patient access to care by a jaw-dropping 33%, enabling us to serve increasingly broader, underserved populations.
Navigating the thrilling crossroads between age-old values and cutting-edge technology embodied by your organization, I’ll strive to propel Banner Health’s legendary name forward and make a profound impact within the Phoenix community. I appreciate your time and consideration and am eager to explore this mutual journey further.
Sincerely,
Amir Khan
Why this cover letter works
- The appearance of your medical office manager cover letter counts. If using a template, choose something clean, professionally structured, and easy to read, right from your contact info to the conclusion.
- While there might be much to discuss about your experience in a particular workplace, it helps to keep your anecdotes snappy and concise. While keeping it to one page is advisable, use enough white spaces to prevent cluttering.
Copy this for your dental office manager cover letter!
123 Fictional Avenue
Philadelphia, PA 19101
(123) 456-7890
October 20, 2023
Ava Davis
Penn Dental Medicine
123 Fictional Lane
Philadelphia, PA 19101
Dear Ms. Davis,
The compelling prospect of exploring impactful dental administration at Penn Dental Medicine, an institution defined by care and innovation, enthuses me for your dental office manager vacancy. As a child, affording quality dental care was a struggle for my family until a local dental camp stepped in, providing essential care and sparking my interest in dental administration. With extensive hands-on experience in Dentrix, CDT codes, and more, I am eager to bring my strategic aptitude to an institution that personifies my deepest respect and admiration.
In my time at Rittenhouse Dentistry, I harnessed the power of Dentrix, utilizing its features to streamline appointment scheduling, patient communication, and treatment planning. By implementing custom reports and the patient engagement platform, we saw a notable 18% rise in patient satisfaction scores and a 9% improvement in appointment adherence.
My deep understanding of CDT codes came into play at Aspen Dental, where I became known for my meticulous attention to detail. By developing an internal education program that emphasized proper coding techniques and staying up-to-date with code changes, I successfully reduced coding errors by 21%. The impact was evident, leading to a 7% improved revenue capture and establishing trust and transparency with insurance companies.
At PHMC Care Clinic, my proficiency in inventory management truly shined. I implemented an inventory control system tailored to the unique demands of healthcare. Through stringent tracking, vendor analysis, and smart replenishment strategies, I reduced inventory overhead by an impressive 23%, saving the practice $29K annually and allowing resources to be allocated toward other growth-oriented initiatives.
Envisioning a future where Penn Dental Medicine remains at the forefront of oral healthcare, I recognize the inherent value of perfecting office management processes. By joining your team as a dental office manager, I am excited by the opportunity to fine-tune the operational aspects of your institution, ensuring a positive experience for patients and staff alike while making a tangible impact on the Philadelphia community. I appreciate your time and consideration and look forward to further exploring the alignment and mutual benefits of our objectives.
Thank you,
Isabella Bianchi
Why this cover letter works
- Can you recount a personal experience that steered your path to the dental field? If so, articulating such moments in your dental office manager cover letter is a proven trick to strike the right chords with the recruiter.
- Your interest may have been spurred by witnessing a local dental camp make dental care more affordable in your community. Such a narrative makes you more relatable.
Copy this text for your school office manager cover letter!
123 Fictional Avenue
Fargo, ND 58102
(123) 456-7890
November 10, 2024
Jackson Rodriguez
Bennett Elementary School
123 Fictional Lane
Fargo, ND 58102
Dear Mr. Rodriguez,
Bennett Elementary School’s emphasis on creating an inclusive and supportive environment aligns perfectly with my goal to enhance school operations that empower students and staff. In my previous role, I implemented systems that increased parent engagement by 28%, significantly improving the school community’s cohesion.
At Discovery Middle School, I used PowerSchool to manage sensitive student data with a 93% accuracy rate, ensuring compliance with district regulations and improving overall administrative efficiency. I also coordinated more than 58 school events, which increased parent engagement by 28% by streamlining communication using digital tools like Google Calendar and Slack.
In a prior role as an executive assistant at Sanford Medical Center Hospital, I implemented task management systems and optimized payroll processes, reducing processing time by approximately two hours per week. Managing department budgets and overseeing financial reporting sharpened my organizational skills and allowed me to develop a keen eye for detail.
At Northern Plains Surgery Center, I designed and maintained efficient filing systems for over 1,104 records and led outreach efforts with vendors, securing contracts worth $102K annually.
Eagerly anticipating the chance to support your team, I welcome discussing how my skills can bolster Bennett Elementary’s continued flourishing. Thank you for your time and consideration.
Sincerely,
Omar Abadi
Enclosures:
Resume
Transcript of records
Application form
Why this cover letter works
- We get it; casting a wide net by applying for multiple school office manager positions is a slick move to shorten your job search. However, mass sending your cover letter is a big no-no, lest hiring managers deem you a bad fit for the open roles.
- Now, the $64,000 question is, how do you customize your school office manager cover letter? It’s a breeze. Start by swapping the specific names of the hiring manager and their school. Then, tailor your pitch to address the qualifications mentioned in each job ad. In fewer words, let it not seem like you’re sending cookie-cutter applications.
Copy this for your creative office manager cover letter!
123 Fictional Avenue
New Orleans, LA 70112
(123) 456-7890
November 20, 2024
Emma Jones
New Orleans Museum of Art
123 Fictional lane
New Orleans, LA 70112
Dear Ms. Jones,
I’ve always been captivated by the transformative power of art. My early fascination with technology evolved into a passion for merging artistic expression with innovative solutions. Holding a bachelor’s degree in Business Administration and a robust background in Scrum leadership, and teamwork, I’m excited to bring my unique blend of skills to the New Orleans Museum of Art. My strong interpersonal communication abilities and technical expertise can significantly enhance the museum’s operations and visitor experience, making art more accessible and engaging.
While serving as an office manager at Kickboard, I streamlined daily operations and introduced Monday.com for scheduling, saving the team 12 hours weekly. I also worked closely with external vendors to maintain office resources, achieving a 24% reduction in supply costs.
At Wm. B. Reily & Company, I led the planning of company-wide creative events, including team-building activities and departmental training sessions, in collaboration with NOLA DMC, which boosted staff engagement by 26%. One of the most impactful initiatives was launching “lunch and learn” sessions that fostered inter-departmental knowledge sharing.
My focus on keeping documentation orderly and easily retrievable allowed the efficient management of more than 217 case files at Baron & Budd. That has prepared me to support your creative teams by managing timelines.
I’m excited about the opportunity to contribute to the seamless flow of creativity at NOMA and would welcome the chance to discuss how I can help further your mission.
Thank you for your consideration,
Stella Mueller
Enclosures:
Resume
Application
Transcripts
Why this cover letter works
- To craft a winning creative office manager cover letter, quantify outcomes to give recruiters a snapshot of your accomplishments and highlight your value. That way, the prospective employer knows you’re ready to hit the ground running and elevate their team from day one.
- Examples include “I also worked closely with external vendors to maintain office resources, achieving a 24% reduction in supply costs…” and “My focus on keeping documentation orderly and easily retrievable allowed the efficient management of more than 217 case files at Baron & Budd.”
Related cover letter examples
How to Write an Impactful Office Manager Cover Letter
When you’re optimizing a company’s clerical systems, you take the company’s specific needs into account to determine the appropriate filing systems and software for daily operations. You should take a similar approach to your office management cover letter.
You’ll want to review the job description and understand each company’s needs. That way, you can stand out by including a tailored set of skills whether a company needs help with bookkeeping or process improvement.
Create a greeting and intro that grabs attention
When starting with the greeting and intro for your office management cover letter, consider how you’d begin office correspondence. You’d want to greet a specific person by name and ensure you relate to key needs right away.
In the opening paragraph of your cover letter, you can connect by relating to the company’s mission and the specific office management skills they’re seeking. For instance, you could explain how you’ll use your CRM skills to help a sales office achieve a friendly and collaborative experience for its clients.
The opener below doesn’t get off to the most optimal start since the applicant doesn’t greet anyone by name or relate to any of the specifics of the company’s office management needs.
Not making the right impact with this one!
Hi,
I came across your office manager job opening and thought this sounded like a great opportunity. I’ve worked in an office environment for many years, so I think I’d be a good fit.
The opener below does a much better job connecting with Banner Health’s mission of quality healthcare while showing how their medical coding and EHR management skills fit in.
A great opener based on the company’s mission!
Dear Mr. Brown,
Each time I gaze at Banner Health against the backdrop of Camelback Mountain, I am reminded of your unwavering commitment to quality healthcare. Your blend of practical knowledge, exceptional service, and pivotal technologies resonates with me. With expertise in Electronic Health Records (EHR) Management, Medical Billing and Coding, and more, I am enthused to join your esteemed organization as a medical office manager and contribute to your rich tapestry of patient-centered care.
Make your skills stand out in your office manager cover letter’s body
As you get into the body of your cover letter, it’s time to provide more details about why you’re the best candidate for the office manager role.
A great way to do this is by using metrics-based examples relating to each position’s needs. For instance, if an office needs help with CRM, you could explain how you improved correspondence strategies to boost customer satisfaction scores by 52%.
It can also be a good idea to showcase leadership skills in these examples, like how you trained new employees or led a team to improve record-keeping efficiency.
A metrics-based body paragraph that stands out!
In my time at Rittenhouse Dentistry, I harnessed the power of Dentrix, utilizing its features to streamline appointment scheduling, patient communication, and treatment planning. By implementing custom reports and the patient engagement platform, we saw a notable 18% rise in patient satisfaction scores and a 9% improvement in appointment adherence.
Optimize the closing of your office management cover letter
As you come to the end of your cover letter, you’ll want to create an impactful closing that resonates with the hiring manager, just like you’d do when trying to get your team on board with a new bookkeeping process you’re implementing.
The first step will be relating back to the company mission and the key job skills you emphasized throughout your cover letter. For example, you could say how you’re eager to use your data-focused mindset and medical coding skills to ensure a medical office maintains a safe and trustworthy environment for all patients.
It’s also a good idea to thank the hiring manager for their time and use a light call to action, similar to what you’d do when writing an email to a prospective client you hope to hear back from.
The closer below falls a bit short since it lacks a call to action or specific details about the office management position.
Lacking impactfulness here!
I believe my skills and experience will make me a great fit as your next office manager. Thank you for considering my qualifications.
Sincerely,
Hector Aguilar
The closer below does a much better job of showcasing how the applicant fits in with UPI’s data-focused initiatives.
A closer that connects with company needs!
I see an opportunity for valuable innovation, harnessing data to assess the current state, identify gaps, and implement initiatives that significantly upgrade efficiency at UPI. I look forward to discussing my candidacy. Thank you.
Sincerely,
Kaito Yamamoto
You’ll want to choose your tone similarly to how you’d tailor your tone to different clients or customers you’re corresponding with. Analyze the job description and try to match the company’s tone as best as you can to show how you’ll fit in with their office culture.
The best way to optimize your skills is to review the job description to get an understanding of the skills each office is seeking. For instance, a medical office may be more concerned with data security and maintaining HIPAA protocols.
If you don’t have management experience, showcasing high levels of technical skill and finding creative ways to show leadership can help. For instance, you could explain how you led a five-person clerical team to organize financial information ahead of tax season, finishing one week ahead of schedule.
